Section 2 - Drawing/Data Elements & Management - Scope

2.1 SCOPE

2.1.1 Purpose.  This section establishes the essential requirements for the preparation and revisions of engineering drawings, requirements for drawing disclosure, hard copy drafting requirements, digital data files (2D and 3D) and associated lists prepared under the requirements of ASME Y14.100-2004.  It is essential that ASME Y14.100 be used in close conjunction with ASME Y14.24, ASME Y14.34M and ASME Y14.35M for establishing the basic requirements for commercial applications. Department of Defense (DoD) needs and requirements often extend beyond commercial applications.  To invoke these additional DoD requirements, drawings must be part of a Technical Data Package (TDP) per MIL-DTL-31000. Under the requirements of MIL-DTL-31000, drawings, models, and related documentation are required to adhere to default and selected specifications and standards.  TDPs may be classified as Type 2D or Type 3D, and are composed of one or more TDP elements and related TDP Data Management Products.  These requirements support all Departments and Agencies of the Department of Defense’s Defense's policy of acquiring only those engineering drawings and associated lists that are needed.

Note: "Drawing Categories" and "Forms", formerly defined in MIL-D-1000 and drawing "LEVELS" formerly defined in DOD-D-1000B no longer apply. 

2.1.1.1 Language.  Unless otherwise specified in the contract or by an international agreement, drawings and associated documents shall be in the English language.

2.1.1.2 Selective Application.  Selection of the TDP elements and the TDP data management products to make up a TDP must be based on the Government’s needs for technical data required to support the acquisition and life cycle support strategies for the product being documented. The Government’s need for technical data varies greatly from program to program.  It may range from conceptual design data for concept evaluation to a complete set of detailed design data for procurement of items essentially identical to the original item.

2.1.1.3 Tailoring Implementation.  All contractual requirements, government or non-government herein are subject to tailoring. These requirements, as well as the requirements of specific TDP elements and TDP data management products selected for inclusion in the TDP, should be tailored by the Government prior to release of the solicitation. This includes the requirements stated in data item descriptions, Government or non-Government standards and requirements for the media and methods of delivery. Furthermore, a contractor may recommend additional tailoring of TDP requirements as specified in a solicitation or contract using the guideline of MIL-HDBK-248

2.1.2 Classification.  This SECTION 2 covers the following TDP elements and TDP data management products.

2.1.2.1 TDP elements for Drawings.  (See PARAGRAPH 2.5) When MIL-DTL-31000 is applied to the contract or Purchase Order (PO) in order to obtain data, the referenced Data Item Descriptions (DIDs) must be listed as applicable on the Contract Data Requirements List (CDRL) (DD Form 1423). See APPENDIX A FIGURE 2A-9.  This requirement is exempt when DOD FAR Supplement 27.475-1 is cited.  

1. Conceptual design drawings.  (Ref: DI-SESS-81001C)
2. Developmental design drawings and associated lists.  (Ref: DI-SESS-81002D)
3. Product drawings and associated lists.  (Ref: DI-SESS-81000C)
4. Commercial drawings and associated lists.  (Ref: DI-SESS-81003C)
5. Special inspection equipment (SIE) drawings and associated lists.  (Ref: DI-SESS-81004C)
6. Special tooling (ST) drawings and associated lists.  (Ref:  DI-SESS-81008C)
7. Specifications  (Ref: MIL-STD-961 and IEEE 12207.0, 12207.1, and 12207.2)
8. Packaging  (Ref:  MIL-STD-2073-1)

2.1.2.2  TDP data management products.  (See PARAGRAPH 2.5.5) 

1. Source control drawing approval request.  (Ref: DI-SESS-81010C)
2. Drawing number assignment.  (Ref: DI-SESS-81011C)
3. Proposed critical manufacturing process description.  (Ref: DI-SESS-81012C)

2.1.3 Reference to the Application of Non-Government Standards (NGSs).  ASME Y14.100-2004 is the mandatory requirements document for engineering drawing practices.  This move from MIL-STD-100 to ASME Y14.100 was part of Acquisition Reform Movement described in Non-Mandatory Appendix C at the end of SECTION 2 of the DRM. With the elimination of the waiver requirement for using MIL-SPECS and MIL-STDS discussed in Preface 1, MIL-SPECS and MIL-STDS may be used if a NGS is not available or fails to support basic document preparation requirements.  The user may also detail the needed engineering drawing practice directly in the Statement of Work (SOW), Contract or Purchase Order (PO) if desired.  Historically, canceled MIL-STD-100G and related applicable specifications were used to provide military requirements in excess of commercial applications.  When MIL-STD-100G was canceled, those applicable military specifications and standards were moved to Appendices B thru E of ASME Y14.100-2004.  To invoke these Appendices in a Statement of Work (SOW), contract or purchase order requires “tailoring” as described in Appendix “A” of ASME Y14.100-2004. The use of MIL-STD-100G will continue on current and on-going contracts.  Switching from MIL-STD-100 to ASME Y14.100 will not be required unless economically feasible or otherwise justified. 

2.1.4 Reference to the Application of the Appendices A thru E of ASME Y14.100.  MIL-STD-100 has largely been replaced by Non-Government Standards (NGS) ASME Y14.100 including Appendices A thru E.  Reasons for invoking the appendices in entirety, or in part, are listed as follows: 

1. Contains only Government unique requirements and is restricted for use to those DoD activities.
2. Have DoD peculiar logistics requirements.
3. Have specific & fully justifiable requirement for TDP delivery & maintenance control by a DoD design activity.
4. Essential that drawings indicate a government design activity CAGE Code. 

2.1.4.1 Rule Regarding the Use of the Appendices B thru E of ASME Y14.100.  ASME Y14.100 addresses engineering drawing practices in commercial applications or where DoD design requirements need not be under the change control authority of a DoD activity. All referenced documents and detail associated with basic drawing practices are contained in ASME Y14.100. Accordingly, the Appendices B thru E of ASME Y14.100 and appropriate revision as applicable, must always be used in conjunction with ASME Y14.100. In addition, since requirements for broad areas, of subject material are now addressed by individual ASME standards, ASME Y14.100 must be used in conjunction with:

ASME Y14.24    Types and Application of Engineering Drawings  
ASME Y14.34M  Associated Lists 
ASME Y14.35M  Revision to Drawings and Associated Lists

2.1.5  Tailoring Guidance for Checking  Compliance  With Contractual Requirements. To ensure proper application of ASME Y14.100 any tailoring provided by Appendix “A” including the Appendices B thru E must also be consistent with MIL-DTL-31000, TDP Option Selection Worksheets. Tailoring must exclude unnecessary requirements for invitations for bids, request for proposals and Contract Data Requirements Lists (CDRLs). See APPENDIX A FIGURE 2A-9. It is essential that the numerous referenced documents be reviewed to exclude unnecessary requirements in accordance with the program or end item requirements by tailoring. The following procedures must be reviewed to determine if a requirement is not a current operational procedure, and an alternate procedure would be more economical in complying with the contract in the acquisition of documents. (See TAILORING that follows.)

TAILORING 
(As presented in Appendix “A” of ASME Y14.100-2004)

A.  Drawing Media (Choose all that apply)

1. Non-digital (Specify___________________)  
2. Digital Data (Specify__________________)
3. Other (Specify_______________________)    

B. Drawing Format (Choose one) 

1. Contractor
2. Government (forms supplied by the Government)
3. Government (forms supplied by the contractor) 

C. Drawing Sheet Size (and Format) (Choose one)

1. ASME Y14.1
2. ASME Y14.1M  

D.    Application Data (Choose all that apply)

1. Contractor’s option  
2. Required
   1. On drawing
   2. By reference.  (Specify______________________)
   3. Contractor option
3. General use or multi-use notations 
   1. allowed
   2. not allowed

E.    Drawing Detail (ASME Y14.24) (Choose all that apply)

1. Monodetail
2. Multidetail
3. Tabulated 

F.  Dimensioning and Tolerancing (Choose all that apply) 

1.  Metric
2. Decimal-inch
3. Application of ASME Y14.5M
   1. Specific issue (revision) required (Specify issue____________________)
   2. Issue in effect (Specify issue____________________)

G.  Drawing Notes  (Choose One)

1. On drawing
2. By reference  (Specify_____________________)
3. Contractors option

H.  Types of Drawings  (ASME Y14.24)  (Choose one) 

1. Contractor selects
2. Government selects 

I.  Maintenance of Multi-Sheet Drawings (ASME Y14.35M)  (Choose all that apply) 

1. Drawing revision level (DoD preferred)
2. All Sheets same revision level
3. Sheet revision level

J.  Redrawn Drawings (redrawing without change) (ASME Y14.35M) (Choose one) 

1. Advance revision level
2. Revision level is not advanced

K.   Maintenance of Revision History (Choose all that apply) 

1. Contractor’s option
2. Optional methods
   1. Remove one or more revision record as required
   2. Remove all previous revision history
   3. Remove all revision history but retain line entry for revision authorization and date of revision
   4. Remove all except revision preceding current
   5. Maintain revision history in its entirety 

L.   Adding Sheets (ASME Y14.35M) (Choose all that apply) 

1. Contractor’s option
2. Optional methods
   1. Renumber sheets using consecutive whole numbers
   2. Number added sheets in decimal-number sequence
   3. Number added sheets in alpha-numeric sequence 

M.   Deleting Sheets (ASME Y14,35M) (Choose all that apply)

1. Contractor’s option
2. Optional methods
   1. Renumber all affected remaining sheets
   2. Affected remaining sheets not renumbered (revision status of sheets block is updated with notations such as CANC or DEL) 

N.  Markings on Engineering Drawings  (Choose one) 

1. Special items and processes apply
   1. Applicable symbols (Specify___________________________)
   2. Applicable special notes (Specify_______________________)  
2. Special items and processes do not apply

O.  Associated Lists (ASME Y14.34M)  (Choose all that apply)

1. Non-digital (Specify_______________________)
2. Digital Data (Specify______________________)
3. Other (Specify__________________________) 

P. Types of Associated Lists (ASME Y14.34M) (Choose all that apply)

1. Parts Lists
   1. Integral
   2. Separate
   3. Contractor’s option
2. Application List
3. Data Lists
4. Index Lists
5. Indentured Data List
6. Wire List
7. Other (Specify________________________)   

Q.   Angle of Projection (ASME Y14.3M)  (Choose one) 

1. 3rd Angle
2. 1st Angle   

R.  Language  (Choose one)

1. English required
2. Other (Specify_________________) 

S.   Applicability of Appendices

1. Appendix B
   1. as detailed herein
   2. as modified_________________
2. Appendix C
   1. as detailed herein
   2. as modified_________________
3. Appendix D
   1. as detailed herein
   2. as modified_________________
4. Appendix E
   1. as detailed herein
   2. as modified_________________

2.1.6 General Guidance for Checking the Completeness of Drawing Requirements of a Technical Data Package (TDP). (MIL-HDBK-288) The following topics should be reviewed on all developmental and product engineering drawings. (Formerly Level 2 AND 3 of DOD-D-1000) NOTE: MIL-DTL-31000 SUPERSEDES DOD-D-1000.

NOTES:    

1. Appendices B thru E of ASME Y14.100-2004 occur as the result of MIL-STD-100G being canceled.

2.1.7 Check List of Detail Requirements for Engineering Drawings.  Appendix B of this section may be used as a check list in preparing engineering drawings for Technical Data Package (TDP) elements for developmental and production phases of system acquisitions.

2.1.8 Specifications, Standards and Handbooks.  The following Government and Non-Government applicable specifications, standards and handbooks form a part of this Drawing Requirements Manual (DRM) to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the issue of the Acquisition Streamlining and Standardization Information System (ASSIST Database) and supplement thereto, cited in the solicitation. The status of the documents listed below was current when this DRM was published in 2008 together with ASSIST DATABASE as augmented by the ASSIST Update.