Section 1 - Specifications & Standards Data

1.1  SCOPE. 
 
1.1.1 Purpose.  This section lists various Government and approved Non-Government documents used in the preparation of engineering drawings. Documents listed herein are applicable only as specified in the contract or DRAWING REQUIREMENTS MANUAL (DRM) sections. 

1.2 APPLICABLE DOCUMENTS.  Note: DoD Policy Memo 05-3 “Elimination of Waivers to Cite Military Specifications and Standards in Solicitation and Contracts” has eliminated the need for waivers to use MIL-SPECS and MIL-STDS on DoD contracts. (See PREFACE 1, Section 2) 
 
1.2.1 Currency Of Documents. The documents listed below accompanied by their date were current and in effect as of March 2008, the cutoff date for the publication of this Eleventh (11th) edition of the DRM.   

NOTE:  Document's source is listed for each grouping.  All documents are available through a single source 

GENERAL SERVICES ADMINISTRATION.  (GSA) 
DoDSSP Standardization Document Order Desk Bldg 4D, 
700 Robbins Ave., Philadelphia, PA 19111-5094 
www.dodssp.daps.mil 

FEDERAL SPECIFICATIONS 

1.3 COMPANY STANDARDS, SPECIFICATIONS, AND PROCEDURES (AS USED ON GOVERNMENT AND DEFENSE-RELATED PROJECTS) 

1.3.1 Company Standard Requirements. Company Standards shall meet the following requirements.

1. Is identified by name and address of issuing company, CAGE number, document nomenclature and number, and contract number.
2. Does not contain limited rights in technical data.
3. Provide the necessary design disclosure information for the level of drawing for which they are furnished.
4. Satisfy the same procurement requirements as for a specification control drawing when it defines a vendor item.
5. Drawing practices and symbols used are such that their intent and interpretation are clear and unambiguous whether of standard or non-standard origin.
6. Have clarity, legibility and reproducibility of MIL-PRF-5480 for the purpose of microfilming.
7. All documents referenced in a company standard shall also be supplied when not covered by a military, government, or non-government standard or specification.

1.3.2 Types of Company Standard.  Standards are of three types:  Design Standards, Part Standards, and Book Standards in accordance with MIL-STD-962 and the Company or Corporate Document Standardization Manual is used for their preparation when one exists.

1.3.2.1 Company Standard Design.  Standard design is a standardized design feature of an item or process or a specially created shape (extruded, molded, drawn, etc.) having wide utility and use which is described and/or  pictured on a "standard drawing" format. This is not a part number in that there is no part to identify. i.e. standard sizes for drilled holes.

1.3.2.2 Company Part Standard.   A part or assembly of parts that has wide utility or recurring uses.

1.3.2.3 Company Book Standard.  Book Standards are comprehensive presentations of engineering test methods, procedures, criteria symbols and the like.

1.3.3 Types of Company Specification.  Specifications are of five types: System, Development, Product (Commodity) Process, and Material prepared in accordance with MIL-STD-961 and the Company or Corporate Document Standardization Manual when one exists.

1.3.3.1 Company System Specification.  A system specification states the technical and mission requirements for a system as an entity, allocates requirements to functional areas and defines the interfaces between or among the functional areas. It establishes the performance, design, development and test requirements for the system.

1.3.3.2 Company Development Specification.  .A development specification states the requirements for the design or engineering development of a product during the development period.

1.3.3.3 Company Product (Commodity) Specifications.  A product specification is a technical description of the design or performance characteristics of material or component. Performance characteristics should be placed on drawings through the medium of a specification.

1.3.3.4 Company Process Specification.  A process specification is a technical description of the processing requirements necessary to produce a product. Such a specification is prepared only when it is not possible to state the requirements for the end product in other documents sufficiently to assure that the product would be 
satisfactory. If the process applies to more than one product, a Company Standard will be prepared.

1.3.3.5 Company Material Specification.  A material specification is applicable to a raw material (e.g. chemical compound, mixtures, (e.g. paints)), or semi-fabricated material (e.g. electrical cable) which are used in the fabrication of a product.

1.3.4 Types of Company Procedures.  Company Procedures are of three types as follows:

1.3.4.1 Corporate.  A statement of policy or general instruction establishing company wide uniformity and control.

1.3.4.2 Plant.  A policy or procedure governing activities within the responsibility of the Plant Manager.

1.3.4.3.  Supplement.  .A revision or amendment which does not change the basic content or the company procedure, but clarifies or updates it. 

1.4 DEFINITIONS.  Not applicable.

1.5 References on Drawings

1.5.1 Limits Imposed When Specifications and Standards Are Cited.  When Government, Non-Government, or Design activity specifications and standards are cited, Unless otherwise specified show only the basic document number, do not list revision, amendment status, dates, etc. on drawings. 

1.5.2  Use Of Non Government Standards (NGS) Non-Government Standards (NGS) and Specifications in accordance with ASME Y14.100 should be selected as first choice in the preparation of engineering drawings for a DoD contract.  If necessary, government standards and specifications that satisfy the requirements may be used; they will be referenced in the order listed below until NGSs are prepared or revised and approved to satisfy the requirement needed.  Note that the need to obtain a waiver to use a MIL-SPEC or MIL-STD initiated under acquisition reform has been rescinded; waivers are no longer required to invoke or use government specifications and standards in government contracts.

1.5.2.1  Order Of Preference For The Selection Of Government Standards And Specifications  While the DoD and other government agencies are still trying to reduce costs and to avoid invoking unnecessarily restrictive requirements, government generated standards and specifications (such as MIL-STDS and MIL-SPECS) may now be invoked without obtaining a waiver for their use (See PREFACE 1, SECTION 2 herein).

1. Federal Specifications and Standards.
2. Military Performance and Military Detail Specifications (e.g. MIL-PRF-XXXX and MIL-DTL-XXXX)
3. Military Specifications and Standards and Standardized Military Drawings ((SMD) except Performance Specifications. (e.g. MIL-PRF-XXXX)
4. Interim Federal Specifications and Standards.
5. Interim Military Specifications and Standards.
6. Any type of government or non-government specification or standard that describes management or manufacturing processes in a Major Defense Acquisition Program (MDAP). 

1.5.3 Specifications and Standards Cannot Be Altered.  Do not cite specifications or standards with exceptions, deletions, additions or extraction of information by paragraph number. Other means are necessary to accomplish this need such as tailoring of specifications. Refer to paragraphs by the paragraph title since paragraph numbers may change. 

1.5.4  Specification Tree Application.  A program contract should establish the requirements for applicable documents. Suppression or revision of a specified document does not necessarily mean that the document is no longer required on the contract.

1.5.5  Reference To Documents Not Permitted on Engineering Drawings.  Do not cite the following types of documents on engineering drawings:

Documents of: 

1. Procedure Manuals  
2. Technical Manuals  
3. Catalogs    
4. Pamphlets  
5. Recordings   
6. Manuscripts
7. Technical Reports
8. Writings
9. Policy Making Documents
10. Maintenance Manuals
11. Design Activity DRM 

Drawings of:

1. Tools and Gages (Except for tools and gages when contractually required for Interface Control between Companies.)
2. Test Fixtures 

Other Documents: 

1. Any document not subject to design activity change control, other than those released by military, industry societies, or associate contractors. 

1.5.6 Reference to Government/Military or Industry Prepared Specifications and Standards.  Do not create drawings for items covered by existing Government or nationally recognized industry (NAS, MS, AN, ANSI, ASME, AWS, IEEE, IPC, AMS, ASTM, etc.) specifications or standards, unless those standards fail to assign a uniquely identifying part or identifying number or because of stricter or additional design considerations.